Comments on: Share notebooks in OneNote 2010

By: Sudhanshu

Sudhanshu — Tue, 31 Aug 2010 13:12:07 +0000

How to “DESHARE” a notebook??

Please help.

By: John

John — Thu, 19 Aug 2010 06:37:03 +0000

Repeat question that wasn’t answered: Is there a way to lock a paragraph so it cannot be edited (without unlocking it)?

I want to share a notebook with the field but i don’t want them to be able to alter some (or all) of the pages.

By: Mark

Mark — Wed, 04 Aug 2010 04:31:23 +0000

I am using OneNote 2010 and am sharing with around 50 of my collegues using skydrive. I see that I can make some section password protected and I can give permissions for some ppl using skydrive to make them read only. Now what if I want some sections or pages to be read only. Can you make levels such as owner level who have full access (that will be the email of who created the book), co-owner who have same right excluding deleting the book, users who can have different access level to different pages and section and group sections. Imagine a professor and students where he shares certain pages of his lecture where no one can change while other pages for quizzes and comments can be created, changed and deleted. My last suggestion is to make an option for the owner and co-owner to chose the names and initials of the participants of that shared book. This will make our professor in our example know who is doing what, without giving them the chance on faking each others.

By: Lexus Yuen

Lexus Yuen — Thu, 24 Jun 2010 05:52:43 +0000

I wonder whether there are size limits for the notebooks shared via SkyDrive.

By: Bujar

Bujar — Sun, 20 Jun 2010 18:42:32 +0000

Anyone who wants to use the same notebook on many pc-s, just use Dropbox and copy your notebooks into the Dropbox folder. Works perfectly!

By: Don

Don — Fri, 18 Jun 2010 23:40:38 +0000

I use this at work to share course structure with other instructors. This open editing is nice but not needed and in actual fact a hinderance in our operation. We do not want the less experienced computer users to accidently delete pages of important data. We have specific people that update the onenote notebooks for the different courses for use by all.

We need the notebooks to be a read-only for all users with specific users to have full edit rights. I have not seen this feature in 2010 although I was counting on it for a long time and may be missing where to set such things. Any help would be beneficial on this. Thanks!

By: Paul

Paul — Mon, 14 Jun 2010 09:21:43 +0000

With regard to the password for synching to a sharepoint site i think onenote now uses the windows logon credentials for the currently logged on user.

http://office-blog.net/post/Office-2010-Changes-in-SharePoint-Workspace-2010.aspx

By: Emily

Emily — Wed, 02 Jun 2010 00:14:33 +0000

Any clue where in OneNote 2010 one put the password to synch with a shared notebook on a SharePoint site? Thanks.

By: Josh

Josh — Tue, 25 May 2010 18:51:26 +0000

What is the status of sharing notebooks via the web? we’ve been RTM for some time with no word anywhere on this one feature, which, if I recal correctly was the flagship feature of the entire suite.

By: Scott

Scott — Tue, 25 May 2010 17:25:44 +0000

Any clue where in OneNote 2010 one put the password to synch with a shared notebook on a SharePoint site? Thanks.

By: Michael

Michael — Thu, 20 May 2010 14:47:58 +0000

We are having accessing a shared notebook that was created in OneNote 2007 with users who have 2010 installed. We get the “OneNote could not access the specified location”, which is a SharePoint site that has no user permissions set and the 2010 users can browse to the sharepoint location perfectly, but cannot build the 2007 OneNote shared notebook. 2007 users can access the syncable OneNote perfectly, but not 2010 OneNote users. Please help!

By: Arif

Arif — Tue, 18 May 2010 13:58:54 +0000

I am using the final release version of One Note 2010 and the Web Locaion still says “This service is currently not available.” Any word on when we will get this… this feature with skydrive is working on Word 2010. I think this will be a great use of skydrive 25 gb space.

By: Jeff

Jeff — Wed, 05 May 2010 21:25:13 +0000

did you ever find out how to do this?

By: Jan

Jan — Sun, 25 Apr 2010 10:08:23 +0000

Hi. Is the Share on Windows Live (SkyDrive) working now in the RTM version?

By: Amber

Amber — Wed, 07 Apr 2010 14:47:02 +0000

How do I change my default email for sending my OneNote pages? It would be very helpful for me to send my notes I take from class to other classmates through student email.

I have searched everywhere for an option, but I still seem to be missing it.

By: Kevin Yang

Kevin Yang — Mon, 29 Mar 2010 07:26:46 +0000

i totally agree! whoever decided to remove this ‘live sharing session’ feature is the most stupid one i ever seen! the replacement of using a share notebook sucks, it requires people find a common share folder themselves, which is always not available.

By: Troy

Troy — Tue, 16 Mar 2010 21:29:59 +0000

Can OneNote 2010 share with Office Live Workspace?

By: Cindy K.

Cindy K. — Mon, 01 Mar 2010 23:33:10 +0000

Will OneNote 2010 be using Windows Live Sync to handle sharing of notebooks in the “cloud”? I have created a sync’d folder in my Live Sync that is my OneNote folder. Will there be a way that OneNote 2010 sets this up automatically for us? Is this different than SkyDrive?
Thanks

By: Michael

Michael — Fri, 19 Feb 2010 10:24:23 +0000

I’m opening some notebooks that reside on my desktop computer from my laptop as a way to keep everything tidily synced. When I made a new notebook on the desktop it works fine; however, when I try to open older notebooks on the desktop that I converted to 2010 format from 2007 format, all the sections are read-only (regardless of whether the notebook is active, inactive, or closed on the desktop. I’m sharing via Homegroup in Win 7 (32-bit).

By: Ray

Ray — Wed, 17 Feb 2010 10:26:05 +0000

Is there a way to make a notebook ‘read only’ for some users?

thanks

By: CSteinberg

CSteinberg — Tue, 16 Feb 2010 16:37:03 +0000

I have remained very surprised that there has not yet been the ability to add notification options to Shared Notebooks. This is a very limiting feature for enterprise use. Users to not want to have to continually check various locations for updates. Being that many users use their inbox as an aggregator of information, this would be a natural fit. Is it at all possible to find out if this will be added, as what an approximate time frame would be for implementation. To be honest, the lack of this feature is a significant limiter that will prevent us from moving forward with it. Thanks.

By: Lynn

Lynn — Tue, 09 Feb 2010 01:44:26 +0000

Stephen I had the same issue when I tried to put a shared notebook on JungleDisk with OneNote 2007. I’ll try again with 2010 and see what happens…

By: Gydeon

Gydeon — Tue, 09 Feb 2010 01:25:38 +0000

I am trying to email from “OneNote 2010 Beta”, but I continue to receive an error message

“OneNote cannot send the email. This could be caused by a network connection problem, an incorrectly configured default email program, or Office installation problem.”

What does this mean? How do I set “OneNote 2010 Beta” to recognize “Windows Live Mail” as my default email program. I cannot use “Outlook” since I am utilizing “Hotmail” for my emailing. Looking through the “Options” tab I do not clearly see an area to configure an email program.

By: Kurt Fairfield

Kurt Fairfield — Fri, 05 Feb 2010 22:38:35 +0000

I have shared a notebook on my Desktop machine on a USB drive on the desktop. My Laptop can access this shared notebook, however, the notebook is always listed as read only and seems to be caught in a perpetual sync although it has been listed as in sync, it quickly moves to syncing all without ever allowing me to enter information on the read only Laptop session.

By: Russ

Russ — Tue, 26 Jan 2010 17:04:28 +0000

I’m looking at a very similar application. OneNote 2007 had the live sharing sessions which allowed this to work. This feature was removed in ON2010 and I’ve been experimenting with the synchronization and I’m pretty disappointed. The Live sharing seemed to decrease the sync interval time, where as now I see updates taking between 6 & 30 seconds to update across a shared network drive. Am I missing something?

By: WillieNY

WillieNY — Mon, 25 Jan 2010 18:23:17 +0000

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—
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By: Jordan

Jordan — Mon, 18 Jan 2010 02:40:08 +0000

Could you please describe, in detail, the following two things:

1. How do I take a calendar I have in outlook, and turn it into a shared calendar on groove?

2. How do I do the same for a onenote notebook?

By: Don

Don — Fri, 15 Jan 2010 21:38:19 +0000

How do you use a sharepoint site for syncing without having to require that the document be checked out first?

By: Steve Lindell

Steve Lindell — Tue, 12 Jan 2010 00:24:55 +0000

This is without a doubt a phenomenal feature. Is there a way to lock a paragraph so it cannot be edited (without unlocking it)?

By: Keith

Keith — Mon, 11 Jan 2010 04:39:20 +0000

I would like to use OneNote as part of a distance collaboration environment. We’ve tested OneNote2007 and one issue we encountered was with the update latency. Does or will the 2010 version provide any ability to push changes to remote collaborators more quickly?
thanks, its a great product

By: Brian

Brian — Sun, 10 Jan 2010 23:23:20 +0000

Is there a way to turn off the highlighting of changes? Thanks!

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Sat, 09 Jan 2010 23:41:47 +0000

Stephen, thank you for your feedback. I have not heard of any issues with your JungleDisk/Amazon S3 scenario, but I’ll pass this on in case there are any known issues. Thanks for posting this info (and for the positive comments as well, they’re always much appreciated)!

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Sat, 09 Jan 2010 23:39:01 +0000

Hi Jim, yes — you should be able to share a OneNote 2007 notebook between a computer using OneNote 2007 and a computer using OneNote 2010 Beta. Are you doing a normal notebook folder share on your network or are you using any other sort of connection management software in-between?

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Sat, 09 Jan 2010 23:37:06 +0000

Hi Roman, thanks for your feedback. Here are a couple of answers to your questions:

1. You can define the username and initials of each of your notebook authors by having them go into File > Options and changing the fields under “Personalize your copy of Microsoft Office.” This is what OneNote uses to identify multiple authors in a shared notebook.

2. This is not yet possible, but it’s a great idea! Thank you for suggesting it. I’ve passed it on to our development team.

By: Stephen

Stephen — Mon, 04 Jan 2010 16:57:35 +0000

This is a great feature. I’m able to use this via a network drive to work on notes from any computer. Nice.

Here’s my problem, ever since I started sharing my notebooks I have started to get duplicates of any section I am working on. The duplicate sections appear in the notebook with the title of my section + what appears to be a GUID code. What’s up?

Note that when I say “network drive”, I’m actually using the most excellent JungleDisk to show my notebooks stored on Amazon Storage (S3) as a network drive (until SkyDrive is integrated of course!!)

By: Jim Hanna

Jim Hanna — Mon, 04 Jan 2010 07:08:48 +0000

Can notebooks be shared between a Onenote 2007 instance and a Onenote 2010 instance? I keep getting a “cannot access….” network error, though I’ve checked the sharing setup on both machines. Thanks.

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Thu, 17 Dec 2009 22:23:49 +0000

You can stop sharing a notebook by simply moving its folder from a shared network or Internet location to another (or deleting it). If the shared notebook is in a file share on your hard drive, you can revoke the access rights that you previously granted for that file share. Before moving or deleting content that others may rely on, be sure you make and keep a backup copy of the entire notebook.

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Thu, 17 Dec 2009 22:18:34 +0000

Hi Joe, please see the Frequently Asked Questions page for more information.

By: Roman

Roman — Mon, 14 Dec 2009 21:49:02 +0000

it’s nice that onnote finally highlights changes on shared notebooks, and even tags with initials who changed it.
two questions:
1. is there any way to define something different to be used to tag who made changes, like userid?
2. is there any way to subscribe to a shared notebook, so you get some sort of notification when changes are made, like an rss feed?

By: Joe

Joe — Tue, 08 Dec 2009 15:32:29 +0000

When will the share option in Skydive get added to Office 2010 Beta,

By: Hareesh

Hareesh — Sun, 06 Dec 2009 15:12:09 +0000

Hi,

Is it possible to unshare a notebook after sharing?

Thanks,

Hareesh

By: scoobie

scoobie — Fri, 27 Nov 2009 02:33:28 +0000

What if you want to share notebooks between two home pcs – what’s the best way to do this? Network? How?

By: Michael C. Oldenburg [MSFT]

Michael C. Oldenburg [MSFT] — Mon, 23 Nov 2009 22:03:42 +0000

David, unfortunately this much anticipated feature hasn’t made it into the Beta yet. Check out the FAQ page for more info: http://www.onenotehelp.com/2009/11/19/frequently-asked-questions/

By: David Schroeder

David Schroeder — Mon, 23 Nov 2009 05:05:26 +0000

When trying to share a notebook over Web (using SkyDrive) I get the message “We are sorry. This service is currently not available” Checking the SkyDrive site seems to indicate it is online, so I’m unsure where this problem lies.