Keyboard shortcuts for OneNote 2010
Posted on 19. Nov, 2009 by OneNote in Help Articles
This Help article describes keyboard shortcuts for common tasks in Microsoft OneNote 2010 Beta. These keyboard shortcuts refer to the keyboard layout for the United States. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).
User interface
| To do this | Press |
| Show or hide the Ribbon. | CTRL+F1 |
| Turn full-screen view on or off. | F11 |
| Dock or un-dock the OneNote program window. | CTRL+ALT+D |
Typing and editing notes
| To do this | Press |
| Open a new OneNote window. | CTRL+M |
| Open a small OneNote window to create a side note. | CTRL+SHIFT+M |
| Dock the OneNote window. | CTRL+ALT+D |
| Undo the last action. | CTRL+Z |
| Redo the last action. | CTRL+Y |
| Select all items on the current page. | CTRL+A |
| Cut the selected text or item. | CTRL+X |
| Copy the selected text or item to the Clipboard. | CTRL+C |
| Paste the contents of the Clipboard. | CTRL+V |
| Move to the beginning of the line. | HOME |
| Move to the end of the line. | END |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Delete one character to the left. | BACKSPACE |
| Delete one character to the right. | DELETE |
| Delete one word to the left. | CTRL+BACKSPACE |
| Delete one word to the right. | CTRL+DELETE |
| Insert a line break without starting a new paragraph. | SHIFT+ENTER |
| Check spelling. | F7 |
| Open the thesaurus for the currently selected word. | SHIFT+F7 |
| Bring up the context menu for any note, tab, or any other object that currently has focus. |
SHIFT+F10 |
| Execute the action suggested on the Information Bar if it appears at the top of a page. |
CTRL+SHIFT+W |
Formatting notes
| To do this | Press |
| Highlight selected text in yellow. | CTRL+SHIFT+H or CTRL+ALT+H |
| Insert a hyperlink. | CTRL+K |
| Copy the formatting of selected text (Format Painter). |
CTRL+SHIFT+C |
| Paste the formatting to selected text (Format Painter). |
CTRL+SHIFT+V |
| Open a hyperlink. The cursor must be placed anywhere within the formatted hyperlink text. | ENTER |
| Apply or remove bold formatting from the selected text. |
CTRL+B |
| Apply or remove italic formatting from the selected text. |
CTRL+I |
| Apply or remove the underline from the selected text. |
CTRL+U |
| Apply or remove strikethrough from the selected text. |
CTRL+HYPHEN |
| Apply or remove superscript formatting from the selected text. |
CTRL+SHIFT+= |
| Apply or remove subscript formatting from the selected text. | CTRL+= |
| Apply or remove bulleted list formatting from the selected paragraph. | CTRL+PERIOD |
| Apply or remove numbered list formatting from the selected paragraph. | CTRL+SLASH |
| Apply a Heading 1 style to the current note. | CTRL+ALT+1 |
| Apply a Heading 2 style to the current note. | CTRL+ALT+2 |
| Apply a Heading 3 style to the current note. | CTRL+ALT+3 |
| Apply a Heading 4 style to the current note. | CTRL+ALT+4 |
| Apply a Heading 5 style to the current note. | CTRL+ALT+5 |
| Apply a Heading 6 style to the current note. | CTRL+ALT+6 |
| Apply the Normal style to the current note. | CTRL+SHIFT+N |
| Indent a paragraph from the left. | ALT+SHIFT+RIGHT ARROW |
| Remove a paragraph indent from the left. | ALT+SHIFT+LEFT ARROW |
| Right-align the selected paragraph. | CTRL+R |
| Left-align the selected paragraph. | CTRL+L |
| Increase the font size of selected text. | CTRL+SHIFT+> |
| Decrease the font size of selected text. | CTRL+SHIFT+< |
| Clear all formatting applied to the selected text. | CTRL+SHIFT+N |
| Show or hide rule lines on the current page. | CTRL+SHIFT+R |
Adding items to a page
| To do this | Press |
| Insert a document or file on the current page. | ALT+N, F |
| Insert a document or file as a printout on the current page. | ALT+N, O |
| Show or hide document printouts on the current page (when running OneNote in High Contrast mode). | ALT+SHIFT+P |
| Insert a picture from a file. | ALT+N, P |
| Insert a picture from a scanner or a camera. | ALT+N, S |
| Insert a screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar. | Windows logo key+S |
| Insert the current date. | ALT+SHIFT+D |
| Insert the current date and time. | ALT+SHIFT+F |
| Insert the current time. | ALT+SHIFT+T |
| Insert a line break. | SHIFT+ENTER |
| Start a math equation or convert selected text to a math equation. | ALT+= |
| Create a table by adding a second column to already typed text. | TAB |
| Create another column in a table with a single row. | TAB |
| Create another row when at the end cell of a table. Press ENTER a second time to finish the table. | ENTER |
| Create a row below the current row in a table. | CTRL+ENTER |
| Create another paragraph in the same cell in a table. | ALT+ENTER |
| Create a column to the right of the current column in a table. | CTRL+ALT+R |
| Create a column to the left of the current column in a table. | CTRL+ALT+E |
| Create a row above the current one in a table (when the cursor is at the beginning of any row). | ENTER |
| Delete the current empty row in a table (when the cursor is at the beginning of the row). | DEL (press twice) |
Selecting notes and objects
| To do this | Press |
| Select all items on the current page. Press CTRL+A more than once to increase the scope of the selection. | CTRL+A |
| Select to the end of the line. | SHIFT+END |
| Select the whole line (when the cursor is at the beginning of the line). | SHIFT+DOWN ARROW |
| Jump to the title of the page and select it. | CTRL+SHIFT+T |
| Cancel the selected outline or page. | ESC |
| Move the current paragraph or several selected paragraphs up. | ALT+SHIFT+UP ARROW |
| Move the current paragraph or several selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
| Move the current paragraph or several selected paragraphs left (decreasing the indent). | ALT+SHIFT+LEFT ARROW |
| Move the current paragraph or several selected paragraphs right (increasing the indent). | ALT+SHIFT+RIGHT ARROW |
| Select the current paragraph and its subordinate paragraphs. | CTRL+SHIFT+HYPHEN |
| Delete the selected note or object. | DELETE |
| Move to the beginning of the line. | HOME |
| Move to the end of the line. | END |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Go back to the last page visited. | ALT+LEFT ARROW |
| Go forward to the next page visited. | ALT+RIGHT ARROW |
| Start playback of a selected audio or video recording. | CTRL+ALT+P |
| Start playback of a selected audio or video recording. | CTRL+ALT+S |
| Rewind the current audio or video recording by a few seconds. |
CTRL+ALT+Y |
| Fast-forward the current audio or video recording by a few seconds. | CTRL+ALT+U |
Tagging notes
| To do this | Press |
| Apply, mark, or clear the To Do tag. | CTRL+1 |
| Apply or clear the Important tag. | CTRL+2 |
| Apply or clear the Question tag. | CTRL+3 |
| Apply or clear the Remember for later tag. | CTRL+4 |
| Apply or clear the Definition tag. | CTRL+5 |
| Apply or clear a custom tag. | CTRL+6 |
| Apply or clear a custom tag. | CTRL+7 |
| Apply or clear a custom tag. | CTRL+8 |
| Apply or clear a custom tag. | CTRL+9 |
| Remove all note tags from the selected notes. | CTRL+0 |
Using outlines
| To do this | Press |
| Show through Level 1. | ALT+SHIFT+1 |
| Expand to Level 2. | ALT+SHIFT+2 |
| Expand to Level 3. | ALT+SHIFT+3 |
| Expand to Level 4. | ALT+SHIFT+4 |
| Expand to Level 5. | ALT+SHIFT+5 |
| Expand to Level 6. | ALT+SHIFT+6 |
| Expand to Level 7. | ALT+SHIFT+7 |
| Expand to Level 8. | ALT+SHIFT+8 |
| Expand to Level 9. | ALT+SHIFT+9 |
| Expand all levels. | ALT+SHIFT+0 |
| Increase indent by one level. | TAB |
| Decrease indent by one level. | SHIFT+TAB |
| Expand a collapsed outline. | ALT+SHIFT+PLUS SIGN |
| Collapse an expanded outline. | ALT+SHIFT+MINUS SIGN |
Specifying language settings
To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2010 Language Preferences tool (in Windows Vista or Windows 7, you can find this tool by clicking Start > All Programs > Microsoft Office > Microsoft Office 2010 Tools).
| To do this | Press |
| Set writing direction left to right. | CTRL+LEFT SHIFT |
| Set writing direction right to left. | CTRL+RIGHT SHIFT |
| Increase indent by one level in right-to-left text. | TAB |
| Decrease indent by one level in right-to-left text. | SHIFT+TAB |
Working with pages and side notes
| To do this | Press |
| Enable or disable full page view. | F11 |
| Open a new OneNote window. | CTRL+M |
| Open a small OneNote window to create a side note. | CTRL+SHIFT+M |
| Expand or collapse the tabs of a page group. | CTRL+SHIFT+* |
| Print the current page. | CTRL+P |
| Add a new page at the end of the selected section. | CTRL+N |
| Increase the width of the page tabs bar. | CTRL+SHIFT+[ |
| Decrease the width of the page tabs bar. | CTRL+SHIFT+] |
| Create a new page below the current page tab at the same level. | CTRL+ALT+N |
| Decrease indent level of the current page tab label. | CTRL+ALT+[ |
| Increase indent level of the current page tab label. | CTRL+ALT+] |
| Create a new subpage below the current page. | CTRL+SHIFT+ALT+N |
| Select all items. Press CTRL+A several times to increase the scope of the selection. | CTRL+A |
| Select the current page. | CTRL+SHIFT+A(If the selected page is part of a group, press CTRL+A to select all of the pages in the group.) |
| Move the selected page tab up. | ALT+SHIFT+UP ARROW |
| Move the selected page tab down. | ALT+SHIFT+DOWN ARROW |
| Move the insertion point to the page title. | CTRL+SHIFT+T |
| Go to the first page in the currently visible set of page tabs. | ALT+PAGE UP |
| Go to the last page in the currently visible set of page tabs. | ALT+PAGE DOWN |
| Scroll up in the current page. | PAGE UP |
| Scroll down in the current page. | PAGE DOWN |
| Scroll to the top of the current page. | CTRL+HOME |
| Scroll to the bottom of the current page. | CTRL+END |
| Go to the next paragraph. | CTRL+DOWN ARROW |
| Go to the previous paragraph. | CTRL+UP ARROW |
| Move the insertion point up in the current page, or expand the page up. | CTRL+ALT+UP ARROW |
| Move the insertion point down in the current page, or expand the page down. | CTRL+ALT+DOWN ARROW |
| Move the insertion point left in the current page, or expand the page to the left. | CTRL+ALT+LEFT ARROW |
| Move the insertion point right in the current page, or expand the page to the right. | CTRL+ALT+RIGHT ARROW |
| Go to the next note container. | ALT+DOWN ARROW |
| Go to the beginning of the line. | HOME |
| Go to the end of the line. | END |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Go back to the last page visited. | ALT+LEFT ARROW |
| Go forward to the next page visited. | ALT+RIGHT ARROW |
| Zoom in. | ALT+CTRL+PLUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+PLUS SIGN |
| Zoom out. | ALT+CTRL+MINUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+HYPHEN |
| Create a new side note. | Windows logo key+N |
Working with notebooks and sections
| To do this | Press |
| Create a new section. | CTRL+T |
| Open a notebook. | CTRL+O |
| Open a section. | CTRL+ALT+SHIFT+O |
| Go to the next section. | CTRL+TAB |
| Go to the previous section. | CTRL+SHIFT+TAB |
| Go to the next page in the section. | CTRL+PAGE DOWN |
| Go to the previous page in the section. | CTRL+PAGE UP |
| Go to the first page in the section. | ALT+HOME |
| Go to the last page in the section. | ALT+END |
| Go to the first page in the currently visible set of page tabs. |
ALT+PAGE UP |
| Go to the last page of the currently visible set of page tabs. |
ALT+PAGE DOWN |
| Move or copy the current page. | CTRL+ALT+M |
| Put focus on the current page tab. | CTRL+ALT+G |
| Select the current page tab. | CTRL+SHFT+A |
| Put focus on the current section tab. | CTRL+SHIFT+G |
| Move the current section. | CTRL+SHIFT+G, SHIFT+F10, M |
| Switch to a different notebook on the Navigation bar. | CTRL+G, then press DOWN ARROW or UP ARROW keys to select a different notebook, and then press ENTER |
Searching notes
| To do this | Press |
| Move the insertion point to the Search box to search all notebooks. | CTRL+E |
| While searching all notebooks, preview the next result. | DOWN ARROW |
| While searching all notebooks, go to the selected result and dismiss Search. | ENTER |
| Change the search scope. | CTRL+E, TAB, SPACE |
| Open the Search Results pane. | ALT+O after searching |
| Search only the current page. You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E or CTRL+F. | CTRL+F |
| While searching the current page, move to the next result. | ENTER or F3 |
| While searching the current page, move to the previous result. | SHFT+F3 |
| Dismiss Search and return to the page. | ESC |
Sharing notes with other people or programs
| To do this | Press |
| Send the selected pages in an e-mail message. | CTRL+SHIFT+E |
| Create a Today Outlook task from the currently selected note. | CTRL+SHIFT+1 |
| Create a Tomorrow Outlook task from the currently selected note. | CTRL+SHIFT+2 |
| Create a This Week Outlook task from the currently selected note. | CTRL+SHIFT+3 |
| Create a Next Week Outlook task from the currently selected note. | CTRL+SHIFT+4 |
| Create a No Date Outlook task from the currently selected note. | CTRL+SHIFT+5 |
| Open the selected Outlook task. | CTRL+SHIFT+K |
| Mark the selected Outlook task as complete. | CTRL+SHIFT+9 |
| Delete the selected Outlook task. | CTRL+SHIFT+0 |
| Sync changes in the current shared notebook. | SHIFT+F9 |
| Sync changes in all shared notebooks. | F9 |
| Mark the current page as Unread. | CTRL+Q |
Password-protecting notebook sections
| To do this | Press |
| Lock all password-protected sections. | CTRL+ALT+L |
25 Responses to “Keyboard shortcuts for OneNote 2010”
Leave a Reply
Sharon Myers
20. Nov, 2009
Thank you for this great list of keyboard shortcuts for One Note 2010. Please consider adding to your list, under the ‘Working with pages and side notes’ section:
Open a new Side Note Windows logo key + N
Thanks for all you are doing.
Michael C. Oldenburg [MSFT]
23. Nov, 2009
Thanks for the kind note, Sharon. Glad you find the site useful. We’ve updated this list with the missing shortcut. Thanks for catching that!
Rafael
24. Nov, 2009
Wow, a very comprehensive list, some very practical things on it I didn’t know before. For the final version of this Help article, consider giving a summary of the most important/practical shortcuts at the beginning, new users may be frightened by the sheer load of useful shortcuts.
Oh, and something else… maybe this is a bug in the Office Beta and not an error in this help document, but many of the common formatting shortcuts like Ctrl+B, Ctrl+I, Ctrl+U do not work for me. I hope they were not changed to something else? Or maybe they are missing? (Using Office 2010 Beta German 64Bit on Win7)
hrdo
29. Nov, 2009
If you are using non-English keyboard layouts, some shortcuts don’t work, like “insert math equation”. The ability to insert math at all is, however, the sole reason I am going to upgrade from Office 2007 to 2010, thx for adding this to onenote!
Kevin HItch
04. Dec, 2009
Can you make any of these shortcut keys a custom button in OneNote 2010? In particular, I think it would be useful to have a “lock all sections” (CTRL-ALT-L) button available to put on the ribbon or the quick access toolbar, but I haven’t figured out how to do this, if it is possible. Thx.
Michael C. Oldenburg [MSFT]
04. Dec, 2009
Hi Kevin, you can customize the Ribbon by adding its most-used commands to the Quick Access Toolbar. We will soon add articles here about how to do that in OneNote 2010, but meanwhile you can get the same idea by looking at these Office 2007 Help articles:
http://office.microsoft.com/en-us/help/HA102277541033.aspx
http://office.microsoft.com/en-us/help/HA012341051033.aspx
Hope this helps!
Will
10. Dec, 2009
Is there a way to center justify text? I see right and left in the shortcuts list, but the old key (ctrl+E) seems to have been reassigned to a different function. This is kindof an important feature for a product that’s supposed to allow full control over note formatting.
Will
10. Dec, 2009
Actually after looking at the last comment, I thought to check the quick access toolbar. It was available under “center” in the all commands menu. Hopefully there will be a shortcut key in the final version, but it’s good to see the option is still there at least. I thought other people might want to know the workaround though.
Michael C. Oldenburg [MSFT]
17. Dec, 2009
Will, thanks for the follow-up and for sharing a great tip with the other readers!
Steve
07. Jan, 2010
Is there a shortcut to print entire notebook?
Michael C. Oldenburg [MSFT]
09. Jan, 2010
No, there’s currently no such shortcut key.
Jonathan
08. Jan, 2010
Is there a way to customize keyboard shortcuts, or reassign existing shortcuts to a new set of key strokes? I find it increases my productivity if I can make common editing and formatting shortcuts the same across all the apps I use, MS Office or otherwise. I also like to assign the shortcuts I use the most to key combinations that are physically easier to press.
Michael C. Oldenburg [MSFT]
09. Jan, 2010
Hi Jonathan, keyboard shortcuts have to be carefully implemented so they don’t collide with existing shortucts in other parts of the program (and in other programs). For this reason, they’re generally not user-configurable. However, you can make their commands more accessible by customizing the Ribbon. If you haven’t done this before, you can get an idea about how to do this by looking at these Office 2007 Help articles:
http://office.microsoft.com/en-us/help/HA102277541033.aspx
http://office.microsoft.com/en-us/help/HA012341051033.aspx
Hope this helps!
Gabriel
14. Jan, 2010
Hello, wonderful resource. I suggest adding a Pop up when you start One note for the first time .. with the top 20 shortcuts.
Excellent job putting this list together. The catagories help me find what I need quickly. :)
By the way, how do I add a “Tab space” into a one note page ? or is it more proper to add indents ( shift-alt-Arrow key) now? Will that provide for more uniform Tab’s to line up.
I’m not interested in having a Table .. just to indent something. So pressing Tab messes things up.
I’ve searched everywhere in the forums (and on Technet) and found nothing discussing this issue.
* Also the indent only works for the ENTIRE line. Sometimes I need to seperate multiple things on one line? Any ideas to add a TAB space to a Onenote document? The only info I’ve found is at http://blogs.msdn.com/descapa/archive/2008/04/08/do-you-miss-tab-in-onenote.aspx
Thomas
14. Jan, 2010
Can anyone help? When i click on OneNote2010, my keyboard(mircrosoft ergo 4000) function key does not work..
thomas
15. Jan, 2010
Thank you all, i have solved the problem by updating the driver for the keyboard.
Jason
16. Jan, 2010
What happened to Alt+C to do a screen clipping into the current file? Windows Key +S creates a new file, which makes it horrible for copying multiple screen clippings into the same file. Using the mouse to click the Screen Clipping button in the Insert menu is not a suitable alternative for me and anyone else that drives with two hands.
I asked this question on the OneNote Facebook Page, and they directed me to the TechNet site, and no one replied to it. You need to make it easy for people to ask questions and make recommendations for improving the beta. Where is the primary place to ask questions and make recommendations?
Esther
27. Jan, 2010
Is there a way to set the page layout to right-to-left (for right-to-left languages)?
Jared
27. Jan, 2010
I get an error message when I try to create an Outlook 2010 task in Onenote 2010. It says that Onenote cannot communicate with Outlook. After I try this once, it disables (ie, makes not clickable) the create Outlook task function in Onenote. Does this have something to do with permissions and windows account controls? Should I set Onenote to run as administrator?
Running on a Dell Inspiron 1501 with Win 7 Pro…
Jared
27. Jan, 2010
OK, so I should have just tried setting Onenote to run as administrator before asking about it here. A quick fix that did the trick, for anyone else who has had the same problem.
Gilaine
31. Jan, 2010
How do I print the onenote file, including all the formatting I did using the tags? I tried printing it but all that came out were the texts. It didn’t include the highlights and the different colors I used and included in the tags.
Hifesaita
01. Feb, 2010
I’m newbie here, I hope to get friends at this forum
Thomas Hutto
23. Feb, 2010
How about a shortcut key to insert certain characters/auotext as in word
rick
25. Feb, 2010
I have a Notebook that is made of Section Groups that contain Sections and each Section contains pages.
Is there a keyboard shortcut that will help me to navigate between the Section Groups?
Is there a keyboard shortcut to navigate sequentially between all of the Pages in my Notebook?
That is, to sequentially move through all Section Groups and Sections to display each Page in my whole Notebook.
Thanks for the help.
Juan Antonio Dominion
07. Mar, 2010
I LOVE keyboard shortcuts! Thank you so much!